A construction proposal is also known as a bid response. This document package is created when a builder is bidding on a contract for a construction project. There are five different items included in a proposal: tender documents, blueprints, artist rendering, detailed specifications, and pricing. These items are always required, regardless of the industry or size of the project.
The details that are provided as part of a construction proposal are designed to provide sufficient information to allow the recipient to make a decision between multiple project designs and builders. In addition, this same set of proposal documents will be submitted to the planning and permissions board for the city or region that provides the permission required to go ahead with the project.
As part of the proposal, the original tender documents are always included. Although this may seem like a waste of paper, there is a legal reason for it. The proposal is provided as a response to a purchasing request. The inclusion of the tender documents removes any possible confusion regarding which project the submission is for. Even in the event that the wrong project number is on the proposal, the tender documents over-ride that information.
Blueprints are the architectural drawing or schematics for the space. These official drawings, when approved, form the construction plans used to actually create the building. Any details that are included in the specification or detailed document should be included in the drawings. If they are not included, the drawings takes precedence. It is very important for the client to review the drawings in detail and confirm that they are as expected.
The artist's rendering or illustration is a high-level projection of how the finish project should appear. These drawings are provided as an estimated illustration, and are intended to give a general impression, and not a detailed image of exactly how the finished product should appear.
The thickest section of the construction proposal is the detailed specification. In this document, the contractor is required to provide the exact description of the items he or she is intending to use. For example, the contractor must specify the size of the pipes, the rating and type of the insulation, as well as an indication of exactly where it will be installed.
The pricing section includes a total dollar value. In construction projects, it is very common for large firms to use subcontractors, and in some places, they are required to list the names of the subcontractors and to provide their workers safety and business license numbers as part of the proposal. In addition to this information, the project time line and payment schedule are also included.
