Formal qualifications are usually not needed to become a word processing operator, but most employers prefer applicants who have at least a high school diploma. Word processing operators are expected to have good typing skills, pay attention to detail, and be comfortable using various computer programs. Experts recommend that you take courses in business administration or information processing, and transcription knowledge or experience is also considered useful.
Employers tend to focus more on an applicant's skills than on his or her qualifications. Most will require a high school diploma, and additional courses could put you ahead of the other applicants. Subjects such as computer literacy and typing as part of your high school education can be advantageous.
If you want to become a word processing operator you will need good typing skills. Most employers require applicants to have a typing speed of at least 60 words per minute (wpm) but some require up to 90 wpm. Accuracy is expected at any speed, and word processing operators must have good grammar and spelling skills as well.
Attention to detail is an important qualification for becoming a word processing operator. In a position such as this, the operator transfers information from handwritten notes and voice recordings, and each document may have specific guidelines or a required format. Information needs to be accurate at all times, so you need to be able to concentrate well.
You can easily establish yourself in this line of work if you are computer literate and can use a number of programs. An operator may be required to transfer data from one program to another or to reformat documents as part of his or her daily duties. General computer literacy will make it easier for you to perform your duties, and will mean that you need less technical support and training.
Courses in business administration or information processing are recommended if you want to become a word processing operator. You can take classes part time or even online, which might give you an advantage over someone with just a high school diploma. With qualifications such as these, you might also apply for other, related positions.
Transcription skills are a plus for someone who wants to work in this field, since some of a word processing operator's duties can include transcribing sound files. You can take transcription courses online, and even knowing how to use the equipment can work in your favor when applying for a job. Transcriptionists usually have good typing skills, which may also impress potential employers.
You may want to consider joining a temp agency if you want to become a word processing operator and have little or no experience. These agencies place their workers in temporary positions to help them gain experience and practical skills. Another option would be to enter a trainee position and learn the necessary skills while employed. The latter is a good option if you need training but would like to gain practical experience at the same time.
